![]() ![]() Olympus provides its own DSS Player transcription software that transcribes DSS, WAV, and WMA digital file formats.Ī variety of free transcription software is also available, for example Express Scribe. Have the right tools for the job: transcription software, headphones, and pedals. ![]() Check out Internet communication services designed just for this purpose, such as. When a customer sends you a voice file, it can be quite large and you don’t want to block your email from receiving it as an email attachment. It is extremely important that your client receives the highest quality transcript and that means proofreading every time! Deliver by your deadline and be totally confidential. Ask them if they have an internal template they want to use, so you can use their header styles, fonts, headers and footers, etc. Know what is important to your customerĮach client may have their own requirements when writing the transcript in a Word document. More associated with music, but of excellent quality, are the MP3 or MPEG formats, among many others.ĥ. One of my favorites is the DSS (Digital Standard Speech) audio file format, a compressed audio file developed by Olympus that does not suffer from any loss of quality, but can still be easily transferred over the Internet due to its smaller size.Īlso, there are the most common digital file formats WAV (larger file size, excellent quality) and WMA (lower quality). Each can have its own advantages and disadvantages. This may vary depending on the digital recorder used when recording. The audio file type is the type of voice file your client is going to send you, and you need to know that you have the right transcription software to handle the job. As a general rule of thumb, an average single person who speaks clearly for one minute takes four minutes to transcribe. Voice files can vary greatly depending on many factors, including: the recording equipment used if an external microphone was built in if people talk to each other if someone is mumbling or talking too fast. This can save hours of wasted time and money, where file quality is vital to your quote. The greater the number of people on the digital tape, the longer it will take to transcribe the tape.īefore accepting any job, request a test file to listen to. ![]() ![]() The number of people signing up will directly affect the price you charge. This can be transcripts of one-on-one interviews, meetings, focus groups, and teleconferences. Consider the type of transcript you want to offer. If you don’t have a particular background in any field, research areas that motivate you and study the terminology associated with that niche. serve you much better than being a jack of all trades. It’s a great idea to have a digital transcription niche – use your previous experience to guide you to your niche area, whether it’s insurance, property, education, medicine… be known for your specialty and be able to offer quality transcription work. The report is written in a Word document and sent by email. It then sends this voice file over the Internet to a virtual assistant digital transcriptionist for transcription using transcription software, headphones, and a foot pedal. When he returns to his office, he downloads the voice file to his PC. He carries around a digital voice recorder to record his findings. First of all, know how digital dictation/transcription worksĭigital dictation starts with the client for example, a surveyor, who goes out every day to inspect properties with the aim of preparing a surveyor’s report. As a British virtual assistant who specialized in digital transcription while living in the South of France, I am often approached by people with administrative backgrounds moving abroad who want to know my best digital transcription tips so they too can set up their own assistant. ![]()
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